As a professional level position, the Accountant provides primary assistance in coordinating city-wide budget and procurement functions throughout the fiscal year. The Accountant is responsible for maintaining the City’s fixed assets, preparing various internal and external financial reports, and assists with grant administration city-wide. The incumbent in this classification is expected to exercise considerable initiative and independent judgement in carrying out assigned duties. All work is performed in accordance with Generally Accepted Accounting Principles and is performed under the general direction of the Manager of Accounting.
1. Provides primary assistance in coordinating city-wide budget functions throughout the fiscal year including, but not limited to, reviewing line item budget requests, preparing recommendations on budget request submissions, compiling budget materials for departmental and council review, maintaining all supporting documentation, and compilation of the annual budget book for submission to GFOA.
2. Coordinates the City’s procurement function. Audits invoices and purchase orders for compliance with financial policies, approved budget and State Code. Prepares, executes and maintains all purchase orders and required documentation issued by the City. Works with AP Clerk to reconcile bill cycles and prepares associated reports for Council, boards and state required publications. Oversees the City’s procurement card program and maintains the online vendor registration and bid management software.
3. Promotes competitive purchasing and participation in cooperative purchasing with other organizations or governmental entities. Maintains a listing of joint purchasing groups the City belongs to and trains departments on how to access the information.
4. Assists departments with preparing and presenting resolutions to the City Council for approval as needed.
5. Responds to questions and serves as a resource for city-wide internal customers with commodity information, bidders lists, purchasing policies, and city-wide contract information.
6. Participates in the Iowa Public Procurement Association (IPPA) and the Institute for Public Procurement (NIGP) organizations.
7. Analyzes common purchasing needs of City departments and recommends cost effective bulk purchasing when appropriate.
8. Maintains qualified bidder and product lists, purchasing and vendor manuals, and other forms as required by the Finance Department. Keeps abreast of changes in legislation as it pertains to public purchasing requirements and updates the City’s purchasing policy as necessary.
9. Maintains the City’s fixed assets, ensuring compliance with GASB and City financial policies.
10. Assists departments with the administration of federal, state and local grants.
11. Prepares various internal and external financial reports.
12. Represents the Finance department on the 4th of July/Events Committee providing budget information and coordinating the vendor line-up for such events.
1. Provides effective and efficient customer service, and promotes and maintains responsive community relations.
2. Serves as a back-up and is fully cross trained with the AP Clerk and Accountant for General Ledger.
3. Performs other related job duties as assigned.
Education/Experience: Requires a bachelor’s degree in Accounting/Finance and a minimum of two to three years of accounting experience; governmental accounting preferred. Must possess a working knowledge of federal and state regulations, laws and City ordinances concerning finance and accounting. Experience with computerized accounting systems and electronic spreadsheets is also required. Governmental accounting experience preferred.
Interpersonal Skills: Requires the interpersonal skills necessary to communicate directions, instructions and information to all levels of City staff, vendors, and public officials. Contacts are broad based and include City employees, elected and appointed officials, state, county and federal employees, residents, contractors and vendors. Must possess effective communication skills including written, verbal and listening skills.
Analytical Abilities: A high level of problem solving skills is required. Problems encountered are technically and/or administratively complex. Requires the ability to analyze and interpret department and municipal financial information and to identify and track financial trends. Must have demonstrated knowledge of GAAP and pertinent state laws.
Working Conditions: Requires the ability to work within a normal office environment with irregular and extended hours. Exposed to the political sensitivities of elected and appointed official. Position will require stooping, bending and lifting materials weighing between 20 and 40 pounds.
This is a full-time, civil service position. Applications will be accepted until July 27th, 2018 at 5 PM. The City of Bettendorf is an Equal Opportunity Affirmative Action Employer. The City of Bettendorf complies with American with Disabilities Act.